Community Room Reservations

Residents can reserve rooms in the Community Center for private meetings and events! Complete your reservation request with CTC's office at least three days in advance of your desired reservation.

Available Rooms

Any CTC resident can reserve space as long as the space and time is available and permits. There are four rooms available in the Community Center (1250 Fifield Ave) for reservation: Meeting Room, Upstairs Room, Playroom, and Kitchen. For bigger events, these rooms can also be rented in multiples for the same event!

Room options at CTC Community Center

Meeting Room (1st floor)

The Meeting Room serves as a private conference room, including tables, chairs, a fridge, and recently renovated outdoor patio area.

COVID-19 Update

In partnership with CCCC, the Meeting Room is not available for reservations until further notice.

UPSTAIRS ROOM (2nd floor)

The Upstairs Room is our largest and most versatile event room, which can be used as a banquet or dance hall, or a sizable conference room. This room featuring tables, chairs, audio visual equipment.

Playroom (2nd floor)

The Playroom contains a play area with plenty of toys for a variety of ages.

KITCHEN (2nd floor)

The Kitchen offers an option for sink, fridge, stove top and oven, with tables and chairs.

View Community Room Floor Plans

Make a Reservation

To get started, here are a few details of the Room Reservation policy:

Submit a room reservation request form.
- The reservation request must be submitted with at least 72 hours in advance of the scheduled event.
- The indicated "Start Time" and "End Time" on the form reflects the entire amount of time that you will have access to the room/s. Thus, ensure to designate an earlier or later time to allow time to set-up before or clean-up after your event.
- Submitting the form is a request, not a guarantee. If the room/s are available at your desired time, then CTC's office will confirm your reservation via email.

Fee Schedule

CTC’s Board of Directors approves the fines and fees charged by CTC on an annual basis. The facility rental fees and staff service fees are included in the Fee Schedule of the current fiscal year.

All applicable fees will be assessed to the individual’s resident account (available to view and pay via RentCafe) after the Event/Reservation date.

Rental Fee: $15 per room
CTC charges $15 per room to use the reservable rooms in the Community Center. Reservations cannot exceed one day.
Late Cancellation Fee (24 hours or less): $10
Reservation cancellations within 24 hours of the event will incur a $10 late cancellation fee.
Lost/Late Key Return: $40
Keys, key cards, event parking passes, and completed check list must be returned to CTC Office by the next business day following your event/reservation date.

Damage/Cleaning Fees:

Any room that sustains damage or is not cleaned up during a reservation can result in the resident being assessed damages and clean-up costs.

Damage fees (material & labor): $40 and up.
Clean all reserved rooms, in addition to common areas (hallways, stairs, bathroom): $60 per hour cleaning fee
Dispose of all garbage and place new bag inside container: $30 fee for any garbage left

Waiving Rental Fees:

The following are the conditions by which rental fees can be waived, as approved by CTC in advance of the rental:

The event is open to the general CTC community,* free of charge,** and is educational, cultural, and equitable in nature.
- *All CTC residents are welcomed and encouraged to attend, and events are shared with the community through CTC’s Office with advance notice. CTC must receive all event details and description for advertising at least two weeks prior to the event.
- **While most events should be free of charge, there may be certain occasions where events have an associated fee for participation or admission. This fee might be necessary to cover supplies or staffing expenses for the event to occur. In these cases, the organizer is responsible for managing and collecting fees directly. If there is an associated event fee, it must be approved by CTC's office in advance, and the fee amount will be clearly stated in the event listing to ensure community members are aware of any costs associated with attending.
The event is conducted or actively co-sponsored by CTC/CTC’s Programming Committee.
Note: Despite being a community event with the room reservation fee waived, please note that you will need to adhere to all room reservation policies and will be subject to any other applicable fees (such as late cancelation or damage/cleaning fees).

Cancellation/Refund Policy

For cancellation requests received by CTC at least 24 hours prior to the Event date, no rental fee shall be due.
For cancellation requests received less than 24 hours prior to the Event date, no rental fee shall be due, rather the late cancellation fee will apply.
If the individual does not pick up the keys by the deadline nor cancels the reservation, the full rental fee shall be due.

Reservation cancellations within 24 hours of the event will incur a $10 late cancelation fee.
Keys for room reservations are due back the following business day after the event. Keys that are not returned the next business day or are lost are subject to a $40 fee. It is recommended to return the keys immediately after the reservation ends, while still in the building.
Any room that sustains damage or is not cleaned up during a reservation can result in a resident being assessed damages and clean-up costs
The resident who placed the reservation must be present at the event, and all children must be supervised throughout the entirety of the reservation.
Full guidelines on the room reservation request form.

Contact the Office

If you have an event coming up and are interested in utilizing the reservation service, please visit the CTC front desk and we can get you started!